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SUP Coalition Meeting Minutes


Sherburne County Substance Use Prevention Coalition

Meeting Minutes

August 19, 2015

9:00 a.m.

Sherburne County Sheriff’s Office Emergency Operations Center


Coalition Members Present:

Mark Kolbinger, Becker High School

Amanda Larson, Sherburne County Health & Human Services

Francine Kosse, Fairview Health Services

Roxanne Schreder, Sherburne County Sheriff’s Office

Alicia Klepsa, SUP Project Coordinator

Angie Charboneau-Folch, Big Lake High School

Frank Rice, The Crossing Church

Dan Bradley, Sherburne County Probation

Eric Balabon, Elk River Police Department

Jenni Rolow, The Crossing Church

Tonya Danielson, Sherburne State Bank

Mike Tauer, Parent

Tom Sterneman, Refuge – An Evangelical Free Church

Joel Brott, Sherburne County Sheriff’s Office

Darrell Skog, Spectrum High School

Marc Prepeluh, Spectrum High School


Mark Kolbinger called the meeting to order at approximately 9:00 a.m. Introductions were made.


Mark Kolbinger asked if everyone had a chance to review the minutes from the June 17, 2015, meeting. Alicia Klepsa made a motion to approve the minutes, which was seconded by Francine Kosse. All were in favor.


Mark Kolbinger asked for any additions or changes to the proposed agenda. Alicia asked for an addition to discuss a site visit from our DFC Project Officer and Frank Rice asked to add a discussion piece. Eric Balabon made a motion to approve the agenda with the two noted additions, which was seconded by Roxanne Schreder. All were in favor.


Consent Agenda

Dan Bradley reminded members to turn in their output logs as soon as they can. They can be emailed to Roxanne Schreder.  There is a new in-kind volunteer rate of $24.83. The remaining balance for year one’s budget is $47,507.28. Roxanne advised the match should be above and beyond the required $125,000 after everything is turned in. The budget year ends September 29, 2015. A budget revision was submitted to our Grants Management Specialist in early August. Amanda Larson made a motion to approve the consent agenda, which was seconded by Tom Sterneman. All were in favor.




Coalition Training Updates


CADCA Mid-Year

Mike Tauer provided an update from the CADCA Mid-Year Training in Indianapolis. He commented that it was a really great group of kids that attended. The training was taught by college students, but led by youth. Underage drinking was our group’s main concern. They came up with a plan that will be used to kick off Youth Leadership Council during the upcoming school year. 


Program Sharing

Alicia advised Program Sharing will be October 22-23 in St. Cloud. There are grant funds available for members to attend. To receive the early bird registration fee, you must register by September 18. Roxanne and Alicia will be attending.


Mental Health First Aid Training

Alicia advised Fairview will be offering a free Youth Mental Health First Aid training designed primarily for adults who regularly interact with adolescents ages 12-18.  It is tentatively set for November 10 in the EOC. Time is TBD. Lunch will be provided. Maximum 30 participants. Alicia will let everyone know when registration opens.


Sheriff’s Office Open House

Roxanne Schreder advised the Sheriff’s Office Open House will be Wednesday, September 23 from 4:30-7:00 p.m. It will include different booths for community members to explore. The coalition is hoping to do a hidden in plain sight room. Roxanne has different ideas to put a mock teen room together. She is looking for volunteers to help plan and prepare for the event, including set up, take down, and the actual running of the event. Law enforcement will be present because of the paraphernalia that will be used. Email Roxanne if you are interested in helping out with this. Alicia added that we are looking for furniture to be donated for the teen’s room. Let her know if you have any contacts at local furniture stores.


Prescription Drug Take Back Day

Alicia advised September 26 from 10:00 a.m.-2:00 p.m. is the DEA National Prescription Drug Take-Back Day across the U.S. Roxanne advised she is working with the DEA to have this as part of the Sheriff’s Office Open House. Alicia suggested creating half sheet flyers to give to pharmacies to put in prescription bags.



Alicia advised she is looking to create a membership task force. This task force will work together to create materials for membership recruitment.  She is looking for both established and new members to assist. Let Alicia know if you are interested.


Recruitment Process

Alicia asked Mark Kolbinger to talk about how he has recruited new members. Mark advised he made a personal goal to recruit 10 new members by January 1. Alicia has created a PowerPoint that is helpful to use when talking to new members. It is available for use by anyone interested. Mark challenged everyone to find one new member. Alicia advised there will now be different membership levels, including an active membership and a supporting membership. Francine suggested using a flyer to peak their interest. Mark suggested going to the Chamber of Commerce meetings.


Strategic and Action Planning

Alicia commented that the strategic and action plan was created in the past and should be reevaluated to make sure it is the same path that we want to follow. The coalition student survey will be administered this fall in the schools. The Social Host Ordinance was passed in Zimmerman. Currently, the plan focuses on four substances but we might be spreading ourselves too thin. Discussion was had about what the focus should be on.


Roxanne Schreder, Alicia Klepsa, and Tom Sterneman will be attending a “Pain. Pill. Problem.” training at the University of Minnesota. This may provide some additional insight into the prescription drug problem in Minnesota.


Frank advised about “The Dark Web” where individuals can purchase illegal items.


Alicia met with Crave the Change to discuss an e-cigarette policy in Elk River.  Depending on where the coalition’s efforts are focused, will depend on the amount of work we do revolving e-cigs. The coalition is also looking to propose an ordinance to establish consistent consequences for establishments that fail compliance checks in Sherburne County. 


Visit From Project Officer

Alicia advised our Project Officer would like to make a site visit as there is extra money for funding through the Federal government. She is looking at coming on Monday, September 21. Alicia made a motion to move the September meeting to September 21 (no time set yet) to accommodate this visit, which was seconded by Tom Sterneman. All were in favor.


Other Discussion

Frank Rice asked about the amount of information in the minutes as it seems to have increased from when the coalition first started. Mark Kolbinger advised the meetings switched from an hour to an hour and a half. Alicia advised the meetings are now becoming more actionable and we are working to wrap up the meetings early so Teams and Task Force groups have time to meet.



Alicia asked everyone to fill out both surveys that she sent out via email and get them back to her as soon as possible.


The regular meeting was adjourned at 10:10 a.m.


The next meeting will be on Monday, September 21, at TBD in the Sheriff’s Office Emergency Operations Center.

Minutes from previous coalition meetings are available upon request.
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